PRE EVENT CHECK LIST for Match Racing Events Dear Chief Umpire, Following is a set of issues that need to be addressed before the event. This check list is helpful for the OA in planning the event, and should be communicated with the OA Umpire Liaison as soon as you are appointed. For lower graded events and local events, this list may be too formal and detailed. For a local Grade 5 one day event, many of the items on this list will not be necessary. Feel free to modify as appropriate. Many times, the details can be covered in a phone call to the OA. For higher graded events or events with a long history, likely these items have already been taken care of; however, this check list helps to establish a working relationship with the OA.
Dear Event organiser,
I am sure your preparations for the event are now well under way. In order for the Umpire team and Jury to do a good job it would be helpful if you could confirm the following. I realise that some of these may appear ‘obvious’, but the list is based upon real experience and it is much better to be clear as soon as possible. Please just indicate OK or make comments as you think fit, so I may communicate them to the umpires travelling to your event.
You are providing suitable packed lunches for days on the water up to 8 hours. These include soft drinks (water up to 2 litres per person per day);
You are providing evening meals at the venue
You are providing evening meals elsewhere
Late evening meals will be available for the umpires in the event of any hearings.
You will reimburse agreed expenses on production of statements with receipts before the umpires depart. These will include all transport costs, accommodation, breakfast, lunch and dinner (all if not provided by you at no cost to the umpire team).
Please state the number of functions or occasions when you would expect the umpires to be wearing jackets and ties (or equivalent for lady jurors).
This is important as carrying an unnecessary amount of clothing can result in excess baggage claims
There will be internet access available for umpires to connect with their own laptop computers.